Keep researching
The calculators size the day. For everything about collecting the photos your guests take, read the guest photo QR code guide, and for the shoot itself, the wedding photography planning guide.
✦ Free wedding calculators
Free Wedding Calculators & Planning Tools
Start with your guest count. Everything else follows.
Every seating, rental, and cake number in your wedding descends from one number: how many guests will actually show up. Start there, then let each calculator feed the next. Photo tools come after — they plan the shoot, not the room.
Guest & Seating
Start with the guest count. Most of the planning calculators on this page use that number, so run it first and keep the rest of your estimates consistent.
Start here
Wedding Guest Count Calculator
Estimate the guests who will actually attend from your invitation list — local, out-of-town, and flying counts, day, season, and plus-one policy.
Open the tool →Updated September 2, 2026Then seating
Wedding Table Count Calculator
Your expected headcount becomes the tables, chairs, and linens to order — rounds or banquet tables, head table handled separately.
Open the tool →Updated September 6, 2026The table math, in prose
How Many Tables for 100 Guests
The article behind the calculator: rounds of eight, banquet tables, and the sweetheart exception at every common guest count.
Read the article →Updated August 29, 2026Venue & Logistics
Then the tent
Wedding Tent Size Calculator
Guest count plus seating style plus dance floor becomes the standard rental tent size — with a downloadable vendor plan.
Open the tool →Updated September 3, 2026Then the facilities
Wedding Porta Potty Calculator
Guest count, hours, and the bar become the units, ADA provision, and handwash stations to rent — built for weddings, not job sites.
Open the tool →Updated September 10, 2026Then the ice
Wedding Ice Calculator
Guest count, the bar, and whether you are serving outdoors become pounds, bag counts, and the number of coolers to bring.
Open the tool →Updated September 12, 2026Then the bar
Wedding Drink Calculator
Guest count, crowd style, and reception hours become the beer cases, wine and liquor bottles, mixers, and ice to buy.
Open the tool →Updated September 7, 2026Food & Dessert
Then the cake
Wedding Cake Calculator
The same headcount becomes servings, tier combinations, and a bakery-ready order.
Open the tool →Updated September 1, 2026Then the cake cost
Wedding Cake Cost Calculator
Turn your bakery’s per-serving quote into an all-in cake budget with servings, separate charges, delivery, setup, extras and tax.
Open the tool →Published September 30, 2026Then the sweet table
Wedding Candy Buffet Calculator
Guest count, the job the candy is doing, and the candy mix become pounds, varieties, jars, scoops, take-home containers and a cost range.
Open the tool →Updated September 16, 2026Photography & Guest Experience
For the photographer
Wedding Photo Timeline Calculator
Build the hour-by-hour photo plan from your ceremony time and sunset, and see which blocks guests will cover.
Open the tool →Updated August 28, 2026For family formals
Wedding Family Photo List Generator
Every family grouping in shooting order — including divorced parents and step-families — ready to hand over.
Open the tool →Updated August 28, 2026For the guests
Wedding Photo Scavenger Hunt Generator
A personalized challenge list that gets every table shooting — shuffle, print, and collect the results in your gallery.
Open the tool →Updated August 26, 2026For a paper activity
Wedding Crossword Generator
Turn your own answers and clues into a printable crossword with a matching answer key.
Open the tool →Published October 4, 2026For the signs
Wedding QR Code Sign Wording Generator
Ready-to-print QR sign wording for the entrance, tables, bar, and favor tags — fun, elegant, short, or bilingual.
Open the tool →Updated September 24, 2026✦ Every angle of your favorite day